Terms and Conditions for Design a ‘No Adults Allowed’ Garden Competition

1. The competition

1.1 Primary schools are invited to design and plant up their own mini ‘No Adults Allowed’ show garden for a chance to win one of 25 prizes.

1.2 The Royal Horticultural Society with registered charity numbers 222879/SC038262 of 80 Vincent Square, London, SW1P 2PE (the RHS) is the promoter of the competition.

1.3 By entering the competition, the lead primary school applicant agrees, on behalf of their primary school, to these terms and conditions. A copy of these terms and conditions is available at schoolgardening.rhs.org.uk/noadultsallowed.

2. How to enter

2.1 The competition runs from 8am on Friday 22nd March 2024 (the Opening Date) to 5pm on Friday 26th July 2024 (the Closing Date).

2.2 To enter the competition, the lead primary school applicant must:

(a) register to take part in the competition via the sign-up form located at schoolgardening.rhs.org.uk/noadultsallowed; and

(b) complete the competition entry form online at schoolgardening.rhs.org.uk/noadultsallowed, which will include a photo of your mini garden, and submit it by the Closing Date. A link to the entry form will also be emailed to all registered schools from Friday 12th April 2024. We want to see the garden so please do not submit images of people or children.

2.3 Competition entries received after the Closing Date will be automatically disqualified.

2.4 No purchase is necessary and there is no charge to register for use of the website.

2.5 The RHS is not responsible for any technical failure, loss of data via use of a third-party email platform or malfunction or any other problem which may result in any entry not being properly submitted for any reason.

For help with entries, you can contact schoolgardening@rhs.org.uk.

3. Eligibility

3.1 To enter the competition the lead primary school applicant must be resident in the UK, aged 18 or over, and representing a primary school in the UK.

3.2 You may not enter the competition if anyone at the primary school is:

(a) an employee of the RHS or its subsidiary companies;

(b) an employee of the RHS’ agents or suppliers or its subsidiary companies, who are professionally connected with the competition or its administration; or

(c) a member of the immediate families or households of (a) or (b) above.

3.3 By entering the competition, the lead primary school applicant confirms, on behalf of their primary school, that they are eligible to enter the competition and to claim the prize awarded. You may be required to provide the RHS with proof that you are eligible to enter the competition.

3.4 The RHS will not accept competition entries that are: automatically generated by computer; completed by third parties or in bulk; illegible, have been altered, reconstructed, forged or tampered with; or incomplete.

3.5 There is a limit of one entry per school. If multiple entries are submitted, only the first will be accepted.

3.6 The RHS may refuse entry, or refuse to award the prize, to anyone who is:

(a) in breach of these terms and conditions; or

(b) acting in any way that goes against the spirit or intention of the competition.

4. The prize

4.1 The prize is £1,000 in National Gardening Gift Vouchers and there are 25 available to be won by 25 different primary schools.

4.2 The RHS may substitute the prizes with prizes of equal or greater value. There is no cash alternative for the prize.  The prize is not negotiable or transferable.

4.3 Competition entries will be judged by a panel of judges, made up of at least three judges who are members of the RHS Campaign for School Gardening team and an independent garden designer. The panel will assess the entries based on the creativity of designs, the features of the garden and what benefits the garden may have to others such as to support wildlife or wellbeing.

4.4 The decision of the judges (acting reasonably) is final, and no correspondence or discussion will be entered into.

4.5 The RHS will send the full names of the judges to anyone who writes within one month after the Closing Date of the competition requesting details of the judges.

5. Claiming the prize

5.1 The winners will be notified by email using the details provided at entry in September 2024.

5.2 The RHS will make all reasonable efforts to contact the winners.  If a winner does not respond to the RHS, to claim the prize, within 30 working days of being notified by the RHS, then the winner's prize will be forfeited.  The RHS may then select another winner in accordance with the process described above.

5.3 Please allow 28 working days for delivery of the prize. If you do not notify us of non-delivery within 40 working days, your claim to the prize will become invalid.

5.4 A third party who is not part of the primary school may not claim the prize on your behalf.

5.5 The RHS does not accept any responsibility if you are not able to use a prize.

5.6 The RHS must either publish or make available information that indicates that a valid award took place. To comply with this requirement, the RHS will publish the names of the primary schools that are prize winners, and, if applicable, details of their winning entries on the RHS websites at schoolgardening.rhs.org.uk and/or rhs.org.uk.  On request from the Advertising Standards Authority, the RHS will also provide the name of the lead primary school applicant to the ASA.

6. Liability

6.1 To the extent permitted by law, the RHS, its agents or distributors will not in any circumstances be responsible or liable to compensate the winners or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize, except where it is caused by the negligence of the RHS, its agents or distributors or that of their employees. Your statutory rights are not affected.

7. Ownership of competition entries and intellectual property rights

7.1 The lead primary school applicant agrees, on behalf of their primary school, that the RHS may, but is not required to, make your entry available on its websites schoolgardening.rhs.org.uk and rhs.org.uk and any other media, whether now known or invented in the future, and in connection with any publicity of the competition.  

7.2 By submitting your competition entry and any accompanying materials, the  lead primary school applicant agrees, on behalf of their primary school applicant, to grant the RHS a non-exclusive, worldwide, irrevocable licence, for the full period of any intellectual property rights in the competition entry and any accompanying materials, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the competition entry and any accompanying materials for such purposes.

8. Data protection and publicity

8.1 Unless you have chosen to receive other information from the RHS, your personal data supplied for the competition will be used by the RHS for the purpose of running the competition, including contacting the winner and distributing the prizes, and as set out in these terms and conditions.

8.2 The RHS may contact the winners for photography and filming of their mini garden, which may be published on the RHS websites at schoolgardening.rhs.org.uk and/or rhs.org.uk., RHS social media channels and in The Garden Magazine. The RHS will obtain necessary consents prior to any photography, filming and publications taking place.

8.3 The personal data of all entrants, except the winners, will be kept for 120 days from the Closing Date and then be deleted.  For the winners, the retention period is 240 days.  

8.4 Please read our full RHS Privacy Policy to find out more about how we use your personal data and how to exercise your rights under applicable data protection laws.

9. General

9.1 The RHS may void, suspend, cancel, or amend the competition where it becomes necessary to do so.

9. 2 These terms and conditions are governed by the laws of England and Wales, and the parties submit to the non-exclusive jurisdiction of the English courts.